Use Google Drive to co-create an a posteriori syllabus

So if you’re not using a coursebook, and you can’t wait for some super duper platform with all the bells and whistles like I proposed, then what are you using? 

While I’ve never used Blackboard or Edu-whatever-it’s-called or any of the big brand name edtech platforms, I have tried a few smaller, freer ones, including the now-defunct collaboration tool Wiggio and a sort of Post-it note board whose name I can’t remember.

But when I made the switch from Word and USB-sticks to Google Drive about 5 years ago, I discovered that it was easier to share links to “living documents” than send the files themselves. Sharing a link to master documents means you can always update them, improve them, and most importantly, spell check them (I can proofread other people’s stuff but I’m often totally blind to my own last-minute spelling errors). And you worry much less about whether someone’s got the “right” version.

Then I took the next step to start creating and sharing a Google Doc to collect all the links in one place (which all but eliminates email sending).

Now I use Google Drive to

  • co-create an a posteriori syllabus
  • share teacher- and student-generated documents and links
  • post (and give feedback on) writing homework

My tech approach is by no means revolutionary — in fact, I’d call it a pretty low-tech tech option. But it is what I’m using for the time being.

So in this post I’ll go through these tasks one by one and then mention a few obstacles you might have if you want to try it yourself.

 

The a posteriori syllabus

When I shifted away from coursebooks I ran into a series of problems:

  1. Organization. I’m not naturally very organized. And lessons ― when you’re producing one after another yourself ― can tend to vanish into nowhere.
  2. Emergent language. Coursebook or not, I’d always wanted some way to keep track of all that great stuff that comes up in class, because whenever you use a coursebook the emergent language seems to fade into the background. It’s hard to compete with Useful language boxes on glossy paged spreads.
  3. I’m also someone who comes into class with a few big events in my mind ― what I think could happen and how long it might take. But I’ve often got more events, or the events expand to bigger than, I’ve planned. So I wanted a place to keep track not of what we were supposed to do, but what we actually did.

For each course I create a Google Doc that I store on in a folder on Google Drive. I create a reference section with few permanent links (and stuff gets added throughout the year).

2018-02-13 22_15_03-Wednesday Class Record - Google Docs
At the beginning of each course (or as new students are added) I get their email address and share the link. I set everybody’s permission to edit, because I want them writing on it, too. (Nobody actually has to have a Gmail/Drive account exept you.)

Then, as we go, we write up what we did in class. The result looks something like this:

2018-02-13 22_06_35-Wednesday Class Record - Google Docs

What we do is, each week I copy and paste the syllabus template, and the students take turns writing up the Class Summary and Whiteboard notes (literally what was on the whiteboard) and adding a (hopefully) catchy title to that week’s class.

I always include links to things we might have used in class. I write the homework in the appropriate box, immediately after class. (In this Class Record the page references are to a grammar books, Grammar and Vocabulary for First.) I also link to a lot of activities that I’ve developed over the last few years, like these listening activities.

2018-02-13 22_51_32-Daily Listening - Google Drive

Learner training

I used to insist that students students get it right and I was very specific about what I wanted. I even created this guide, Writing the Class Syllabus (download Word file), and this activity, Writing a class summary (download Word file), to do on the second day of class. In a nutshell, it trains students to write the correct form by comparing and improving two sub-par class summary texts, like you might in a exam writing task.

I generally don’t do this anymore because I find that students get it, more or less, without this, and I’d rather have them think more about the other students and less about whether they’re following all the rules. Also because exam prep is so product-focused I don’t think they need to worry about getting yet another format picture perfect. But I might be wrong.

If you want to try this yourself, here are a few tips:

  1. To decide who’s doing the Class Record for that week, just go in alphabetical order based on who’s in class that day (it’s the easiest way, trust me).
  2. If you use the How to write… task above, finish the task by having students write up a summary of last week’s class (i.e. writing up Day 1 on Day 2). Then put everybody’s work up on the wall and get students to circulate and check who best fulfilled the task. The “winner” gets to actually put their summary and notes online. This makes for a not a bad start to the year if you want to get students reading and evaluating each other’s work.
  3. If you’re not going to use the How to write task, do the Class Record yourself for the first few classes then give them feedback right away on the first time. If you’re slack, they’ll be.
  4. Encourage the student writing the record to take a photo of the whiteboard for later. You’ll still be amazed at what comes out sometimes in the student’s version of the notes.
  5. Set deadlines for when the students should post the summary/whiteboard notes if you like, but I’m more lenient these days. But always be strict with yourself about putting up the homework right away.
  6. Refer back to the Whiteboard notes for in-class review. I’ll often dictate sentences with stuff from the previous week. It’s always a way of helping the person writing up the Class Record feel their work is worth something.

The Writing file

Another standard feature of my courses is a shared Writing document. It’s linked from the Class Record (see the box at the top of the first image above) and the students post their “formal” writing homework there (stuff for more careful marking and review).

I use the same document to put up a model task and tips, sometimes in the form of comments, as you can see here…

2018-02-13 23_19_06-Saturday Writing - Google Docs

And sometimes just as crazy-man-with-a-highlighter lists.

2018-02-13 23_26_42-Wednesday Writing - Google Docs

BTW: I still tend to over-mark (my New Year’s Resolution is to step back from that cliff).

But one thing the Writing doc has saved me from is repeating the same issues that I used to repeat by private email. By having one shared doc I can say “look at what I wrote on Marco’s text”. And it works well for positive elements, too.

 

Other student contributions

I’ll also create and link blank docs for students to:

  • Create vocabulary lists
  • Create exam-style speaking activities
  • Write writing cheat sheets (summaries of the genre types on the exams)
  • Share Reading Circles contributions

One thing I’ve not been successful at is getting students to comment “socially” ― on each other’s work, or whatever. But Google Docs is for collaboration (I use it for collaborating on copywriting at my other job), so I’m sure there are plenty of more opportunities for the eager teacher.

Other programs

And of course, there are other useful (but standard) programs in the Google Drive suite, all of which I’ve used at various times:

  • Google Forms ― you can use to make surveys, homework activities or feedback forms.
  • Google Sheets ― like Excel, and I always make attendance forms that automatically total up days in class, etc.
  • Google Slides ― like PowerPoint, and we always use them for storing and running Pecha Kucha presentations

Some obstacles

Technical

There are some technical issues with Apple users. I’m not an Apple user, but I believe things work much better if they download the Google Docs app for iOS (but they still might have issues viewing comments).

Another technical issue might be that students, with editing power, can delete everything on the doc. But I’ve never had that happen, whatever age the students (I’ve taught from 13 years old on up), and even if it did you can always view and revert to a previous version in the Version Control menu.

Affective

I’ve never had any problems with say, a shared writing doc that everyone can see. Everybody gets into it. And knowing that everybody can see your comments means I’ve become much more careful about not sounding too negative. It’s made me more human. But you know your situation better than I do so you be the judge if it would work for you.

Business

Lastly, as Paul Walsh pointed out re my last post, in-company classes put up all sorts of barriers to using tech.

I’ve had companies that block Google Drive, companies that let employees look at Google Docs but block any further links from those docs, and companies that gave me permission (but not the employees) to access it, though I quickly found out that the wi-fi was terminally malfunctioning and useless.

The good thing about Drive is that you can set documents to be editable offline. So even if you can’t connect, you can come into class with the doc open, add the homework or whatever without the connection, and it will automatically sync when you return to digital civilization.

But, in reality, I mostly don’t use the Class Record in class. The Class Record is there to keep us all together when we’re not right there in front of each other. Because that’s where the teaching and the collaboration and conversation happens, and I don’t need an app for that.

 

I’d love to hear if you’re using Google Drive and what for or if you’ve got better ways to give your course a little backbone without ever cracking a coursebook spine.

 

 

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Author: Kyle Dugan

EFL teacher based in Italy. I blog on ELT at dynamiteelt.wordpress.com and tweet @kyletdugan

2 thoughts on “Use Google Drive to co-create an a posteriori syllabus”

    1. Thanks Kamila! It’s free and fairly universal so it’s the easiest for compatibility between me and the students. Like everything the system is evolving — sometimes I do more or less depending on the group. And, like you mentioned in that tweet, it allows you to go back and find old stuff you’ve created and recycle/re-edit/repurpose and reshare pretty easily.

      Liked by 1 person

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